If you happen to be a project manager, you’ll be responsible for going out into the world and acquiring the rights for projects. This might seem like a simplistic task to achieve, but it is surprisingly more complicated than you might imagine. Many consumers and businesses will require business owners to place a bid first. Once all of the bids are collected, they’ll be analyzed and the best company for the job will be selected. As a project manager or business owner, it will be your responsibility to write the bid proposal and submit it to the appropriate entity. Using a bid proposal template is recommended, as it can give you a good starting point.
The Basic Fundamentals
If you’ve never been required to submit a bid proposal, you may have the misconception that it is nothing more than a number. Although the price quote will definitely be a major component, it is only a smidgen of the overall proposal. The document also needs to provide the business owner with a breakdown of the work your company is willing to carry out, as well as a time schedule for the project’s completion. The business or consumer wants to know that your company will be able to complete the project in a timely manner, so you’ll want to use your bid proposal to provide them with that reassurance.
Be sure to detail all of the work your company will do, how much it will cost, and when it should be completed.
Aside from including the aforementioned information, it is also essential to make your proposal bold and unique. It should stand out amongst the rest of the proposals and should implant itself in the potential client’s mind. The best way to achieve this goal is by personalizing the document with your company’s name, logo, slogan, and contact details. This will actually accomplish two things. First and foremost, it’ll help make sure the potential client has all of the information needed to get in touch with your business, in case they have any questions.
Secondly, it’ll force the client to familiarize him or herself with your business. Once they’ve seen your company and logo, they’ll remember these things and will be more likely to select your business for their project. Finally, this additional information will add a tinge of professionalism to your document and give off a much better impression.
When To Use It
The mass majority of people will believe that the bid proposal template should only be used when it is absolutely required. This simply is not true. In fact, it is generally a good idea to use this document anytime you prepare to take on a project. Whether you work as a landscaper, handyman or dog watcher, you should consider using the bid proposal. Why? Well, the document will give you the ability to provide the potential client with everything they need to know about you, your work, and how much you charge.
If any problems arise after the project is completed, you can always refer to the bid proposal and confirm that all agreed upon work has been completed. This will also prevent the client from attempting to stiff you at a later time.